Transport Operations
Manage own trucks, attached vehicles, driver assignments, trip progress, and delivery paperwork with linked operational records.
Transport Management SaaS
Move smarter.
Move smarter.
Manage every trip, truck, driver, and rupee in one place.
VahanFlow gives transport companies a premium operating system for dispatch, vehicle records, driver readiness, customer billing, payments, expenses, reminders, builty tracking, invoices, and real-time dashboards.
14-day free trial
No credit card
Connected workflows
ABOUT VAHANFLOW
From trip operations to business accounts.
VahanFlow is a transport business management platform for transport companies, fleet owners, and businesses working with attached vehicles. It connects trip operations, customer billing, collections, vehicle-owner settlements, documents, and business accounts in one company workspace—helping operations and accounts teams work from connected records.
Billing & Settlements
Generate invoices from completed trips, record advances and collections, track customer dues, and manage vehicle-owner settlements and commissions.
Finance & Cost Control
With the relevant modules enabled, review income, expenses, receivables, payables, loans, and EMI records, alongside diesel purchases, vendor dues, and inventory usage.
Documents & Teams
Organize vehicle and driver documents with expiry reminders, customer records, staff attendance, payroll, and role-based team access.
- Trip Planning
- Vehicle & Driver Assignment
- Trip Completion
- Invoice
- Collections & Reporting
DOCUMENTS, CONNECTED
Document Tracking
Keep truck, driver, and trip documents together in VahanFlow. Track validity, find files quickly, and stay ahead of renewals.
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Truck documents
RC, insurance, fitness certificates and permits with validity dates.
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Driver records
Driving licences, identity documents, verification and agreements.
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Trip & business paperwork
E-way bills, LR/builty, delivery proof, challans and invoices.
COMPLETE MODULE SUITE
Everything your transport team needs, neatly organized.
VahanFlow is designed around daily transport work, not generic accounting screens. Each module supports the next one.
Truck Management
RC, insurance, fitness, permit, status, document alerts.
Vehicle Management
External/attached vehicle owners, contacts, trips, settlements.
Driver Management
Licence validity, assignment history, documents, availability.
Customer Management
Customer contacts, GST details, ledgers, outstanding balance.
Trip Management
Core workflow connecting customer, vehicle, driver, freight, POD.
Payment Management
Advances, partial payments, receipts, follow-ups, reversals.
Invoice Management
Professional trip invoices with PDF and payment status.
Builty Management
Original builty receipt, dispatch, completion, pending days.
Reminder System
Expiry alerts for truck and driver documents.
FINANCE DASHBOARD
Track cash flow, dues, and profit in one place.
Monitor cash and bank balances, customer receivables, supplier payables, income, expenses, and net profit. Keep vehicle assets, outstanding loans, upcoming EMIs, and six-month trends in view.
- Cash and bank balances
- Receivables and payables
- Income, expenses, and net profit
- Loans and upcoming EMIs
WHY VAHANFLOW
Clarity for every part of your transport business.
Connected records, clear balances, renewal reminders, and role-based access help operations and accounts teams stay organized.
Connected records
Trips, invoices, and receipts stay linked.Clear collections
See advances, balances, and customer dues.Renewal reminders
Follow truck and driver document validity.Controlled access
Give each team member the access they need.
Ready to modernize operations?
Create your VahanFlow company account today.
Start your free trial and experience a professional Transport Management SaaS built for the realities of Indian transport operations.
Explore VahanFlow at vahanflow.in